How to Email Sensitive Information

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Sending Encrypted Data via Email

At this year’s Seattle Wordcamp I attended a presentation by Andrew Villeneuve. As usual, I learned a ton from Andrew. He is a WordPress security specialist who can help with everything from hardening your WordPress website against hackers to unhacking your site after you’ve been hacked….but I digress.

Andrew suggests using KeyVault.net. Most email is insecure. If you are using email to send sensitive information, it is open to be intercepted because your email is not encrypted during the sending process. Even worse, if you are using webmail (Gmail, Yahoo, etc.), not only is your email insecure during the sending process, but many times your save email to a folder and it sits there basically until the end of time, just waiting to get hacked.

I build a lot of WordPress sites for clients and frequently have to find ways to share user name & password information while keeping it secure.  Passwords especially can be tricky because to have an effective password, you are most likely using a combination of letters, numbers and special characters, in which case it’s usually easier to copy/paste so it doesn’t get mis-typed.

What to do?

First: Go clean out your email. Save your sensitive information somewhere other than an email folder and delete all those old emails.

Second: Start Using KeyVault.net or a similar service.

What is KeyVault.net?

KeyVault.net is a free site that you can use to create an encrypted file. Just type in your confidential info. You can then send a link to the one person who needs to see the file and only the person with the link can open it. The recipient can then copy the information to a safe place for future reference. Both the link and the message will expire in 2 days and the recipient can even delete the message once they have seen it, so you don’t need to worry about your information being stored in KeyVault’s database forever either.. This is a fantastically simple way to encrypt & share confidential information while still keeping it confidential!

keyvault.net send encrypted data